REVIEW
- Ms Project enables users to create a project file from scratch or by using a template.
- A WBS breaks down the project into detailed smaller tasks and sets milestones for a project.
- Creating Project Plan involves creating a new project file , defining a draft WBS and creating WBS in Ms Project by establishing project information and defining project tasks.
- Project information for any project specifies the project start date, end date , the type of calendar, and how the tasks will be scheduled.
- Entering Tasks and Sub Tasks mapping to WBS is done after configuring project information.
- The detailed list of major tasks and sub tasks in a project file can be collapsed to display a list of Summary Tasks to present them in reports.
- Ms Project allows generating WBS codes for the list of tasks, which provide a quick glance at the number of tasks and sub tasks in the project as well as the number of completed and pending tasks.
- Users can also generate custom WBS codes through the WBS code definition dialogue box.
OBJECTIVES
- At the end of this session, the student will be able to:
- Define a project calendar
- Describe how to set calendar options and working times
- Describe how to choose the right calendar
- Describe how to work with Task calendars
- Explain the use of Resource calendars
- Describe how to create custom calendar templates
- Explain copying calendars to other projects
INTRODUCTION
- A project manager schedules and manages a project using calendars focusing on tasks of the day.
- Calendars help identify the resources working on tasks, whether there is any schedule or effort variance, and whether there are any pending tasks to be completed.
- Accordingly, project managers can schedule the tasks using resources for successful completion of a project.
DEFINING A PROJECT CALENDAR
MS Project provides the following three types of
calendars that assist in project management:
- Base calendar
- Resource calendar
- Task calendar
BASE CALENDAR
- The base calendar, also known as the standard calendar, is the basic calendar that is used for all scheduling calculations in MS Project.
- All other calendars are built on this calendar.
- The base calendar assumes that a workday has eight working hours from 8 A.M. to 5 P.M. with an hour for lunch and a five day week, Monday–Friday, as workweek.
- In addition to the standard calendar, there are two other templates based on working times namely, 24 Hours and Night Shift.
- The 24 Hours template is used for projects that demand work round the clock every day of the week.
- The Night Shift template is used in night shift projects from 11 P.M. to 8 A.M. with an hour for dinner and a six-night week, Monday to Saturday, as workweek.
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